Drop the Data Silos: How Fleet Managers Can Find Actionable Insights – Fleet Management

The trucking industry is booming with tech advancements. A recent study by the Council of Supply Chain Management Professionals found that 96% of third-party logistics providers (3PLs) and 86% of shippers have already adopted cloud-based solutions. And 80% of 3PLs and 77% of shippers actively invest in tools that leverage Internet of Things (IoT) data, such as predictive analytics.

As someone with experience as a fleet manager, I understand the importance of harnessing data for informed decisions.

Unfortunately, critical information such as GPS tracking, fuel efficiency, and driver behavior often live in separate systems, making it a struggle to gain a comprehensive view. This fragmented approach can lead to data paralysis.

Companies that don’t leverage data for fleet management fall behind. Even trucking companies with existing systems can get stuck in a rut due to multiple, unconnected tools. This lack of a central platform makes data analysis a nightmare, resulting in wasted time, lost profits, and potential safety hazards.

Stuck in Neutral: How Data Silos Hinder Performance for Fleets

Imagine constantly shifting gears, never finding the right one. That’s what happens to fleets trapped in data silos. Essential information is scattered across different software programs, creating major headaches for fleet managers and hindering efficient operations in several ways:

• Blind Spots: Manually piecing together data is time-consuming and prone to errors, making it nearly impossible to identify trends or make data-driven decisions that improve safety, fuel efficiency, and overall performance.
• Revving Up Waste: Fleet managers waste precious hours juggling multiple systems, trying to cobble together a complete picture. This inefficiency steals valuable time that could be better spent on strategic initiatives.
• Limited Visibility: Without a central platform to monitor KPIs such as safety, fuel efficiency, and maintenance, problems become shrouded in mystery. This makes it difficult to identify issues and optimize fleet performance.

Data silos aren’t unique to the trucking industry. In fact, most companies across various sectors struggle with disparate systems and fragmented data.

A Gartner study revealed that a staggering 87% of businesses lack vital business intelligence and analytics capabilities. This translates to a higher risk of data silos and a weaker foundation for data governance.

Thankfully, a new era of connectivity is emerging with unified telematics and fleet management platforms. These platforms promise streamlined operations and enhanced decision-making capabilities.

Unified Platforms: Your Central Hub

Today’s telematics solutions offer a powerful suite of tools that provide a unified view of your entire fleet. Imagine having all of your crucial data in one place — no more switching between platforms for dispatch, driver monitoring, or maintenance scheduling.

This holistic approach seamlessly integrates key functionalities, such as:

• GPS Location Tracking: Pinpoint the exact location of each vehicle in real-time, allowing for efficient route planning and monitoring.
• Engine Diagnostics: Gain insights into the health and performance of your vehicles’ engines, enabling proactive maintenance and reducing the risk of unexpected breakdowns.
• Driver Behavior Metrics: Monitor driver behavior such as speeding, sudden braking, and rapid acceleration to promote safe driving practices across your fleet.
• Fuel Consumption Analysis: Analyze fuel consumption patterns across your fleet to identify inefficiencies and optimize fuel usage, leading to cost savings and reduced environmental impact.
• Maintenance Records: Maintain comprehensive records of all maintenance activities, including service schedules, repairs, and inspections, ensuring compliance with regulatory requirements.

These platforms go beyond just monitoring drivers. They can provide real-time feedback on harsh braking, speeding, and distracted driving, allowing for targeted coaching programs that significantly improve safety, lower insurance costs, and reduce the risk of violations and fines.

A holistic telematics platform also prioritizes compliance beyond basic electronic logging device requirements by generating detailed reports on data such as hours of service, duty status, and driver vehicle inspection report (DVIR) data.

Easy access to DVIR data can help fleet manager make sure pre-trip inspections are completed and set up required inspections based on specific jobs, drivers, or timeframes.

Additionally, telematics data can streamline DOT inspections by providing all necessary information in a centralized location.

The future of fleet management is measurable. Telematics has transformed from a simple tracking tool into a strategic asset. By embracing unified platforms and harnessing the power of data, you gain a competitive edge in the industry.

These platforms don’t just provide data — they translate it into actionable insights that empower you to make informed decisions, optimize your fleet, and ensure long-term success.

About the Author: Erin Gilchrist, VP of Fleet Evangelism at IntelliShift, brings 15 years of experience from Safelite AutoGlass, where she managed a fleet of more than 8,500 vehicles. A long-term member of the Automotive Fleet Leasing Association, she advocates for fleet leaders through her podcast, Straight Talk on Fleet. Passionate about fleet management, education, safety, innovation, and sustainability, she remains active in the industry, serving as a supplier and strategic partner.

Learn more about Gilchrist on HDT’s sister brand, Work Truck: The Unexpected Journey of Falling into Fleet Management

This contributed guest article was authored and edited according to Heavy Duty Trucking’s editorial standards and style to provide useful information to our readers. Opinions expressed may not reflect those of HDT.